This is an example of an Award Modification Memo that is sent to the PI, Co-PI's and the SPOC of the department(s). The memo contains the following award information:

• Project and budget period dates
• Amount of award
• Award type
• Special conditions of the sponsor
• Contact information of the appropriate ORS Assistant Director

This is an example of a New Award Notification Memo that is sent to the PI, Co-PI's and the SPOC of the department(s).  The memo contains the following award information:

• Whether the terms and conditions are attached or available online (the URL address is displayed)
• Project and budget period dates
• Amount of award
• Reporting requirements
• Required approvals for common award changes
• Ownership of equipment
• Program income stipulations
• Special conditions of the sponsor
• Contact information of the appropriate ORS Assistant Director
• Project management guidelines for the PI, SPOC, ORS and OSP    

This report is used to support the timely and accurate close-out of a sponsored project and the timely submittal of the final billing / financial status report (FSR). Instructions are provided on how the department can execute, complete, and submit the ZF114 report.

A cost transfer is considered "untimely" if it not transferred within 3 accounting periods of incurring the charge. Use this form if the retroactive period is untimely, complete the Untimely Cost Transfer Justification - Payroll Retros. Submit the Untimely Cost Transfer Justification - Payroll Retros, to OSP.

When a new increment of funding is recieved, this form is sent to the Duke PI by the pre-award office to be completed and returned by the PI before the next subaward modification can be issued.

This agreement is used to document when equipment is suitable and available for shared use.

This form is used to request approval for needed rebudgeting on a sponsored project. Rebudgeting may also require sponsor approval, in which case a letter of request to the sponsor should accompany the form when it is submitted to ORS.

This checklist is used to formally closeout a sponsored project. It must be reviewed, signed, and sent to OPS within 60 days after the end of a project.