WBS Element Request: Pre-Award Spending

PROCEDURES: ROLES AND RESPONSIBILITIES

DEPT

:: Completes WBS Element Request form and forwards to ORS

ORS

:: Determines if Duke has the authority to allow pre-award spending or if prior approval is required from sponsor

If prior approval is required...

If prior approval is not required...

DEPT

:: Drafts request to sponsor for pre-award spending

ORS

:: AD/P reviews request and, if financial risk is low, approves

ORS

:: AD/P reviews request and, if appropriate, co-signs/approves

DEPT

:: Forwards request to sponsor

ORS

:: Receives sponsor's approval and notifies DEPT

ORS

:: Authorize OSP to establish a WBS element for the project

OSP

:: Establishes WBS element

DOCUMENTATION: OFFICES OF RECORD

ORS

:: Retains copies of any sponsor approvals and Request for Pre-Award Spending letter

SPECIAL NOTES

Any request of more than 90 days must have prior sponsor approval. Any expenditures prior to the receipt of the actual award are incurred at the department's risk.