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Special PI Status for Non-Faculty

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retrieved on Dec 23 2008 - 11:23am

SPOTLIGHT: 
Contacts for Collaborations [1]
Synopsis: 

It is University policy that only those with whom the University has or intends to have an on-going contractual relationship may serve as principal investigators (PI) or program directors (PD) for projects, research or otherwise, supported by external funding sources. (This also applies to those designated as co-PIs or co-PDs on a sponsored project) Non-Faculty members of the University community may request permission from their dean or the Provost to serve as PI/PD.

The letter requesting Special PI Status must include:

  • the endorsement of the department chair or center director, as appropriate;
  • a statement whether PI status is being granted for one specific proposal or for all future proposals by the applicant;
  • an assurance that the department or center will assume responsibility for the conduct of the grant or contract; and
  • attachments supporting the request (e.g., CV, resume, project description).
PreAward Procedure: 

PROCEDURES: ROLES AND RESPONSIBILITIES

DEPT

:: Sends a request letter to the dean or Provost, on behalf of the applicant

:: If PI status is granted, Provost or Dean's office forwards signed letter to the director of ORS

ORS

:: Reviews approval letter to determine if Special PI Status is provided for one specific project only or for all future projects

:: AD/C or AS checks to see if the applicant has a COI disclosure form on file for the current disclosure period

:: If not on file, AD/C or AS contacts the applicant and requests that he or she submit a COI disclosure form online

DEPT

:: If requested, the applicant completes the form and submits it for review

ORS

:: Upon receipt of a completed COI form, AD/C or AS changes the applicant's status in SPS and notifies the AD/P


DOCUMENTATION: OFFICES OF RECORD

ORS

:: Keeps record of approval

DEPT

:: Keeps record of approval


SPECIAL NOTES

If a funding mechanism is designed to support individual graduate students, such as NSF's Doctoral Dissertation Improvement Program, an eligible faculty member, usually the student's advisor, must serve as the PI and the student is listed on the proposal as a co-PI.

Outside collaborators (i.e., Non-Duke) cannot be granted Special PI Status.

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Links: http://ors.zaloni.net/op2/special-pi-status-non-faculty

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[1] http://ors.zaloni.net/spotlight/contacts-collaborations