New Faculty Transferring Awards to Duke
To transfer awards received at another institution to Duke, a new faculty member must prepare a new proposal for each sponsored project. These proposals usually consist of:

• A revised budget showing Duke salaries, FB, and F&A costs.
• A budget justification.
• A project description that usually consists of a progress report and a description of the work that remains to be done on the project at Duke.

The transfer can take several forms:

1. New award to Duke - When an award is to be transferred in its entirety to Duke, the PI's previous employer must formally relinquish the award and state the unobligated balance, and a new, Duke, proposal must be submitted to the sponsor. The sponsor then awards the grant to Duke.
2. Subcontract to Duke - When only a portion of the work is to be transferred, a new PI is named at the former institution (with the concurrence of the sponsor) and a proposal is submitted to the PI's former institution which will then issue a subcontract to Duke.
3. New award to Duke with a subcontract back - When the majority of the work will take place at Duke but some remains at the old institution, a PI at the old institution submits a proposal to Duke which is then incorporated into the proposal Duke submits to the sponsor. When the award arrives at Duke, a subcontract is written to the old institution.

F&A Rate Issues
If a project is being transferred in its entirety to Duke and if Duke's F&A rate is significantly higher than that of the PI's previous employer, Duke will accept a lowered rate for the remainder of the budget year. It is expected that the full rate will be used in proposals for all subsequent years of the project.

When only a portion of the work is to be transferred, if adding a subcontract to Duke places a burden on the original project budget, ORS is willing to negotiate F&A rates with the PI's former institution.